About Us

Supplying Companies House

Every year we spend more than £25 million on goods and services supplied by third parties. These range from everyday products such as stationery to highly technical equipment and services.

How we select suppliers

We buy much of our goods and services from companies that have pre qualified as being suitable to supply us.

To pre qualify you must be able to meet our basic criteria:

You must accept English law as the governing law of any contract, and accept the jurisdiction of the English courts.
You must accept Companies House conditions of contract.
You must have a company policy statement covering the health and safety and environmental aspects of your operations, which meet current legislative requirements.
Your company must have no convictions for offences, relating to fraud, corruption, or other major breaches of the Companies Act.

You may also have to meet additional criteria dependent on the particular goods or services that we need. These could include:

details of your financial standing
technical competence
delivery record
quality assurance procedures
safety performance
environmental performance
capacity.

We may also wish to inspect your facilities, examine samples of your work and take up references from your customers. Any information that you give us will be treated confidentially.

If you are interested in becoming a pre qualified supplier please complete our supplier pre qualification questionnaire

The procurement process

We have our own dedicated procurement department that seeks to use the most effective contracting method for our needs.

For simple low value purchases it uses a quotation procedure, and awards the business with an official order or by Government Procurement card if the order value is under £1000.
For higher value or more complex work we use a formal tendering process. It evaluates tenders by determining the most economically advantageous offer considering such factors as cost, quality, delivery and environmental impact.

We aim to pay all our suppliers' invoices within 30 days and for lower value purchases we make use of charge cards which usually ensures payment within 3 working days.

All our staff are bound by a strict code of professional conduct. In particular, they will not accept gifts or lavish hospitality. We preserve commercial confidentiality at all times, and act impartially and fairly in all our dealings.

Your Procurement Contacts are:

Head of Procurement and Contracting
Steve Pitt
spitt@companieshouse.gov.uk
02920 380 427

Procurement Managers
Steve Davies
srdavies@companieshouse.gov.uk
0290 380 575

and

Rhian Hughes
rhughes1@companieshouse.gov.uk
02920 380 568