Find out how accountants are filing online
With more dormant accounts now being filed electronically than by paper forms, accountants are now reaching the tipping point in relation to their administrative processes with Companies House. We've been finding out why they've switched to online filing, and how they've overcome some of the potential issues:
Feel the speed
Crowe Clark Whitehill
"The main benefit is the speed of delivery to Companies House" said Mark Green, Business Solutions Supervisor at the Midlands office of Crowe Clark Whitehill. "It's human nature for busy people to leave admin tasks until the last minute, so we often receive dormant and abbreviated accounts from our clients relatively close to the filing deadlines. With WebFiling we know that the accounts have arrived at Companies House at the click of a button, and that there are no mistakes with the submission."
"We really see the time advantage for dormant accounts" added Paul Newbold of UHY Torgersens in Sunderland. "Online filing takes the uncertainty away and avoids postal delays which can be incredibly frustrating. To get an email from Companies House to confirm that they've received and accepted the accounts is very reassuring."
Accurate and direct
Cumbria Payroll Services
Paul Goddard, Director at Cumbria Payroll Services in Carlisle, also highlighted accuracy as the main reason that they now file all of their dormant and abbreviated accounts via WebFiling. "We know that the submission is directly onto the Companies House system, and it's instant. It's safe and secure and the system alerts you if you've made any mistakes."
Gaining approvals without a signature
But how have accountants managed to overcome the need to get a client signature on a piece of paper for their own records?
Davies Williams Chartered Accountants
"The WebFiling system allows you to save the dormant accounts at any time and take a copy of the web screen before you click on the submit button - which we then attach to an email for clients to approve by return email" advised Paul Williams of Davies Williams Chartered Accountants in Cardiff. "This way we can avoid paper all together."
Abbreviated accounts - the paperless solution is here
The same is true of abbreviated accounts, and this process of gaining approval is increasingly being used by smaller practices across the United Kingdom. It's an easy and logical process:
No need for paper, envelopes, cover letters, labels, postage stamps, box files or delays. It's all done safely and securely in one transaction with Companies House, and your client approvals can be kept as emails on your server.
Abbreviated accounts from start to finish in under 15 minutes
Accountants have also told us that once you've filed abbreviated accounts online a few times it gets quicker and quicker, especially for repeat submissions for the same client companies.
"It takes us less than 15 minutes per submission now for a set of abbreviated accounts" enthused Paul Goddard in Cumbria, "and as soon as we receive approval from the client we know that the accounts can then be with Companies House in seconds. There is no separate process."
Any other questions?
Old habits die hard of course, but with the majority of dormant accounts now being filed online, and a rapidly growing number of abbreviated accounts, now is the right time to change.
If you have any further questions however, please don't hesitate to give us a call here at Companies House and we'll happily talk you through the process and help you overcome any final barriers you might have to take your accounts submission online.
Use WebFiling for
file your accounts here
Hear how accountants file iXBRL with Companies House
Accounts e-Filing taking off at Companies House